Getting started with
Planninn

Create an account

Create a free account. You only need an email address and a password — no credit card required.

• Go to Register and enter your name, email address and password
• Choose a colour and avatar for your profile
• Accept the terms of use
• Done — you immediately have 30 days of free access to all features

Create a family or team

After registering you are guided through the onboarding to create your first family or team.

• Choose a name (e.g. The Meulenkamp Family or Team Marketing)
• Choose the type: Family or Team
• You are automatically the admin of the new group

Invite members

Invite family members or team members by email. They receive an invitation email with a direct link to join.

• In the app go to the family window (click the family logo at the top left)
• Click + Invite member
• Enter the email address of the person you want to invite
• The invited person receives an email with an activation link
• After acceptance the member is immediately visible in the calendar and task overviews
• External members (another family or team)? Use Invite external family/team — they keep their own family, but you share what you arrange together
• While you type the email address we check live whether the domain really exists (green tick ✓ / red cross ✗), so invitations are not lost

Customise your profile

Set up your profile so others recognise you in the shared calendar and task overviews.

• Click your avatar at the top right of the app
• Choose a profile photo (emoji avatar or your own image)
• Set your colour — this is your recognisable colour in the calendar
• Add your birthday — others see this automatically in the calendar
• Choose your preferred theme — dark, light or one of the colour themes (BlueOcean, GreenForest, OrangePumpkin…)
• Choose your language: Dutch or English (EN-GB)
• Set your time zone if you live outside the Netherlands

Set up categories

Categories help you keep events and tasks organised with colour and icon.

• In the app go to Settings › Categories
• Default categories are already created (School, Sport, Work…)
• Add your own categories with a name, icon 🛒 and colour
• Assign a category to an event when creating or editing it
• Or create one directly via the category picker on an event — choose + New category. Every member may add categories

Add your first event

Add your first shared event to the calendar.

• Click the + button at the bottom right of the app (or click a day in the month view)
• Give the event a title
• Set the date and time, or tick All day
• Add participants from your family or team
• Use Visible to to determine who may see the event (external members get an ext label)
• Use Invite outside the family/team to invite someone from outside by their email address — once they accept, they automatically appear as a participant in the event
• Optional: add a location, description or category
• Save — the event is immediately visible to all participants

Install the app on your phone (PWA)

Planninn works as a fully fledged app on your phone — no App Store needed. Add it to your home screen.